Your Business, handled.
Supporting coaches, solopreneurs, and small business owners — from Newberg, Oregon, worldwide.
Hi, I’m Claire,
owner of Cultivate Designs
I am a detail-obsessed virtual assistant with experience supporting seven-figure business owners, local enterprises, and everyone in between. From inbox management to full Squarespace builds, I handle the operational load so you can focus on the work only you can do.
What I Can Take Off Your Plate
I offer a complete suite of virtual assistant services, from daily admin to content and web, designed to streamline your business and give you back your time.
You didn't start your business to spend your evenings answering emails, editing videos, or troubleshooting your website. But here you are, trading your highest-value hours for tasks a skilled VA could handle.
The tasks that drain you, distract you, and keep you up at night? Those are mine. I handle the behind-the-scenes operations with the same care you give your clients, so you can stop surviving your business and start running it.
Email Management
Inbox organization, filtering, drafting responses, and follow-up sequences so nothing gets missed and every client feels taken care of.
Video Editing & Uploading
Polished edits, captions, and platform uploads for coaching calls, webinars, YouTube, and course content via CapCut, Vimeo, Skool, and YouTube.
SquareSpace Builds & Edits
Full website builds, sales page design, ongoing edits, blog formatting, and third-party integrations like Kit, YouTube, and CRM tools.
Calendar Management
Scheduling, appointment coordination, meeting prep, and time-blocking — I keep your day running smoothly so you never double-book or drop the ball.
Canva Graphics
On-brand social graphics, lead magnets, presentations, media kits, and course slides — all built in Canva to match your brand.
Client & Project Management
Onboarding, contracts, CRM setup, course and launch management, and SOP creation so your business runs like a well-oiled machine.
Clients I’ve Supported
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Virtual Assistant
Scheduling, contracts, email correspondence, editing and uploading coaching calls and webinars, website updates, and full course and launch project management.
- Serena Hicks Jan 2023 - Present -
Virtual Assistant
Built a Squarespace website for a new company, created presentation slides, edited videos, and built out a complete Senior Stewardess training course.
- Laura Lander | Project Based -
Website Design
Designed and launched a Squarespace website for a local arborist business.
- Carbon Works Tree Service | Project Based -
House Manager
Supporting busy professionals by managing their daily mental load. Appointments, contractor sourcing, childcare coordination, vacation planning, and household project management.
- Heron House Management | Jan 2025 - Present -
Website Redesign and Email Sequence Set Up
Redesigned a Squarespace website to fit a new offer. Set up the offer and the email sequence in MailerLite. Linked SquareSpace to MailerLite.
- Sarah Yost | Project Based
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Website Sales Page & Brand Redesign
Designed a Squarespace sales page for a hypnotherapist's new offer, currently leading a full site redesign, and integrated Kit, YouTube, and a CRM into Squarespace.
- Allie Irwin | Project Based
How We Work Together
Discovery Call
We start with a free call to talk through your business, your pain points, and which tasks are costing you the most time and energy.
Custom Proposal
I put together a tailored scope of services and package that fits your workload, timeline, and budget
Onboarding & Setup
We set up tools, access, and workflows together. You'll get a clear onboarding doc so we're aligned and ready to move from day one.
Ongoing Support
Regular check-ins, task management via Asana or your preferred tool, and proactive communication to keep everything moving forward.
Review & Adjust
Quarterly check-ins to evaluate scope, priorities, and results so our work together always reflects what your business actually needs right now.
More than a task-doer
I'm Claire, a virtual assistant based in Newberg, Oregon, though my background looks a little different than most.
Before starting my VA practice, I spent six years as Chief Stewardess on private yachts, working for some of the world's most demanding clients. I managed teams, ran complex projects, and learned very quickly that anticipating a need before it's asked is the highest form of service. Before that, I spent a decade in spa and wellness as an esthetician, massage therapist, and spa manager.
That experience shaped the way I work. I understand what it feels like to be the person a client fully trusts, and I understand what it takes to run a business behind the scenes, because I do that too.
I've supported seven-figure coaches, solopreneurs, and small local businesses, and I work with clients across the globe. I'm always learning, always a few steps ahead, and I genuinely care about the businesses I'm a part of. When I take something off your plate, you won’t have to think about it again.
Tools & Software
Google Workspace
Squarespace
Canva
Asana
Kajabi
Slack
Kit
Flodesk
Mailerlite
CapCut
YouTube
Vimeo
Loom
Zoom
Skool
Instagram / Facebook
Stacklii
SOP Creation
And More…..
Book A Call to see how we can streamline your business and give you back hours of your time
Ready to reduce your mental load and start focusing on the parts of your business you love?
